For our Swisscontact SCPP-Program in Indonesia, we are looking for :
District Administration Finance Officer
Begin of Employment : June 2015 or as agreed
Place of Duty : 1 Person-Bireuen - Aceh
Overall Task
The District Administration and Finance Officer is in charge to the
proper administration, documentation, and cash accounting in a timely
manner of the SCPP project in district office. TASK:Finance Tasks:
- Prepare monthly Cash Advance Request for District Office in
coordination with Program Officer (PO) and Field Coordinator (FC) then
submit to Regional Office by latest on 23 rd every month;
- Receive and Review request of money from FC then give money to FC as
program needs after getting approval from Program Officer;
- Receive all payment voucher/ Receipt from FC and third party then
review arithmetically, and properly coded to the respective budget line;
- Ensure all payment vouchers/ payment receipts are adequate as
supporting document and follow SOP SCPP program such as travel policy,
cash management, and procurement standard;
- Prepare payment trough petty cash for office operations and ensure all payments are upon approval by PO;
- Entry entire payments into BoE according to correct code of account;
- Conducts a petty cash count with PO in a weekly basis;
- Control money settlement requested by FC settled in a timely manner;
- Submit monthly BoE to Regional Finance Officer (RFO) in Makassar
Office after approved by Program Officer latest on 26 th every month;
- Send all original documents of BoE to Makassar Office for accounting purpose in a timely manner;
- Manage entire financial document in District Office;
Administration Tasks:
- Responsible for filing system of project activity and financial documentation, and correspondences as well;
- Assist the PO and or Field Facilitators for preparing minutes of
meeting of SCPP staff and or project management meeting in the district;
- Responsible for district’s staff health insurance administration;
- Organize documentation of staff time recording, and staff’s leave request form of district staff;
- Ensure availability and effective management of office supplies and stock record updating;
- Answer, screen forward and or return phone calls as well as the message;
- Responsible for travel arrangement and hotel reservation for District
staff, and official visitors (as requested) in coordination with HR
& Admin Officer in Makassar Office;
- Control and review the car logbooks which are submitted by FC and then provide the resume on monthly base;
- Control Office inventory in corporate with Logistic officer in Regional office.
Communication, supervision, and Reporting:
- Prepare monthly Cash Advance Request for District Office in
corporation with PO and FC then submit to Regional Office latest on 23
rd every month;
- Send the monthly financial report to Regional Finance Officer;
- Working in close cooperation with Regional Finance Officer, Cash
Accountant, and Program Officer in project Regional Office for ensuring
the proper accounting process of SCPP project;
- Report to the Program Officer and Regional Finance Officer.
Skills/Knowledge:
- Minimum three years of experience in the related field;
- Previous working with NGO;
- Strong sense of responsibility and control;
- Good interpersonal skills and commitment to work in a team
- Skills in computer, software systems (windows, spreadsheet, word processing, e-mail, internet.)
Requirements University degree ( in Accounting or Economic) , preferably with post graduate qualification.
Application should be directed to:
Please submit your application letter addressing the above
qualifications and experience with your curriculum vitae on June 01st,
2015 at the latest to: Swisscontact-SCPP, Human Resources Unit, The Vida
Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta
Barat 11530, Tel. +62 21 2951 0200
E-mail: hrd.indonesia@swisscontact.org
Only short-listed candidates will be notified and invited for interviews.
sumber : http://www.acehjobs.info/2015/05/lowongan-kerja-swisscontact-bireuen.html#.VWVRN_DdPTR
